Constitution

(as amended at the October 2001 AGM in Aberdeen)



1. Society

(i) The Society shall be known as THE SOCIETY FOR THE SOCIAL HISTORY OF MEDICINE.

(ii) The objects of the Society shall be to advance the education of the public in the social history of medicine and as ancillary thereto and in furtherance of the said object to promote research and disseminate the results.

2. Membership

Membership of the Society is on a personal basis only. There are two grades of membership. 1. Full membership - full members will receive all the services provided by the Society. 2. Student membership - student members will receive all the services provided by the Society, but at a reduced membership rate.

3. The President

(i) The President shall be elected by the Executive Committee and shall hold office for one year.

(ii) If for any reason the President is unable to take up or continue in office the Executive Committee may fill the vacancy from among the elected members of the Committee or if no-one is available from the Committee from among the other members of the Society.

4. Officers

(i) The Officers of the Society shall be: the Chair, the Treasurer, and the Secretary.

(ii) The Chair of the Executive Committee, the Treasurer, and the Secretary shall be elected by the Executive Committee from among the elected members of the Committee and their tenure of office shall be for a period of three years in each instance.

(iii) If for any reason any officer is unable to take up or continue in office the Executive Committee may fill the vacancy from among the elected members of the Committee or if no one is available from the Committee from among the other members of the Society.

(iv) Only one office many be held by a member at any one time.

(v) Office holders may at the end of their term of office complete their elected period of membership of the Executive Committee. Office holders may complete their term of office of three years even if their elected period of membership of the Executive Committee has expired.

(vi) The Executive Committee may re-elect an officer to the same position named in 3.ii annually for a maximum further period of three years and thereafter shall not be eligible for election to the same office until the lapse of one year.

5. Executive Committee

(i) The Executive Committee shall be elected by Postal Ballot having been duly proposed and seconded by members of the Society.

(ii) It shall consist of (a) the President ex officio, (b) the Officers, (c) the Editors of the Journal ex officio, (d) the Publications Editor (edited volumes) and the Publications Editor (monographs) ex officio, and (e) nine further members of the Society.

(iii) The term of the elected members shall be three years (except in the case of officers, whose elected period of tenure is suspended. Three members shall retire each year and shall not be eligible for re-election until the lapse of one year.

(iv) Candidates for election to the Executive Committee must have been members of the Society for at least one year.

(v) The Executive Committee shall have the power to co-opt (a) to complete the Office holders, (b) to complete the membership of the Executive Committee [5 (ii) (e)], and (c) for specific purposes. Such co-opted members shall serve until the subsequent Annual General meeting.

(vi) The Executive Committee shall have the power to form such Sub-Committees as may be appropriate to further the objects of the Society.

(vii) Five members of the Executive Committee shall form a quorum.

(viii) If non-attendance is recorded at more than three successive meetings of the Executive Committee membership of the Executive Committee shall lapse unless adequate explanation is given to the satisfaction of the Executive Committee.

6. Sub-committees

(i) All Sub-Committees are responsible to the Executive Committee and shall report to the Executive Committee as required by the agenda. (ii) Membership shall normally be drawn form the membership of the Executive Committee. The Convenor shall be a member of the Executive Committee. (iii) The Executive Committee may grant powers of co-option to membership to individual Sub-Committees. (iv) Each Sub-Committee shall be subject to review annually by the Executive Committee.

7. The Society's Journal

(i) The Executive Committee is empowered to publish or to co-operate in the publication of a journal on behalf of the Society to further the objects of the Society.

(ii) The membership of the Editorial Board shall be determined by the Executive Committee and the Editorial Board shall be responsible to the Executive Committee and shall report to the Executive Committee as required by the agenda.

(iii) The Editorial Board shall consist of (a) the Chair of the Executive Committee ex officio (b) one of the elected members of the Executive Committee chosen by the Executive Committee to represent the Society (c) at least two joint Editors and a Reviews Editor (d) twenty-four members.

(iv) The Editorial Board may recommend candidates for each category of membership of the Editorial Board to the Executive Committee.

(v) The Editors shall be elected by the Executive Committee. Normally an Editor shall serve for a term of six years. Any extension (for a maximum of three years) shall be at the discretion of the Executive Committee. A retiring Editor shall not be eligible for re-election as an Editor until a period of three years has elapsed. A retiring Editor shall not be eligible for election in any other category of membership of the Editorial Board until a period of three years has elapsed.

(vi) Members of the Editorial Board, representing a range of relevant subject areas, shall be elected by the Executive Committee. They shall serve for a term of three years.

(vii) The Editorial Board shall meet at least once a year. The Chair shall be elected from the membership of the Editorial Board or, when absent, the Chair of the Executive Committee. The Secretary shall be one of the Joint Editors, by agreement.

(viii) If non-attendance is recorded at more than three successive meetings of the Editorial Board membership of the Editorial Board shall lapse unless adequate explanation is given to the satisfaction of the Editorial Board.

8. Other Publications

(i) The Executive Committee shall have the power to authorise other publications which shall further the objects of the Society.

(ii) The Executive Committee may appoint a Series Editor to represent the Society and to be responsible to the Executive Committee.

(iii) The Series Editor shall normally be a member of the Executive Committee and shall serve for a term of five years, subject to annual re-election. Any extension (for a maximum of two years) shall be at the discretion of the Executive Committee. A retiring Series Editor shall not be eligible for re-election until a period of three years has elapsed.

(iv) The Series Editor shall have the power to appoint a person or persons to be responsible for a specific publication.

9. AGM

(i) The Annual General Meeting shall be held at the Annual Conference following the end of the calendar year.

(ii) The Secretary shall give at least one month's notice in writing, by post or by email, to all members at their last known address of the time, place, and agenda.

(iii) The Annual General Meeting shall undertake the following business: (a) The reception of the Report of the Executive Committee. (b) The reception of the Treasurer's Report and of the Annual Subscriptions. (c) The reception of the Report of the Editorial Board of the Society's Journal. (d) The reception of any other reports as are deemed necessary by the Executive Committee. (e) The reception of the Chair's Report on the Postal Ballot for the election of members of the Executive Committee as may have been necessary. (f) The approval of a qualified person to examine the Society's accounts for the coming year. Such a person shall have the ability and experience in accountancy matters and be independent of the Executive Committee. (iv) The Chair shall be taken by the Chair of the Executive Committee or in the Chair's absence by such members of the Society as the meeting shall determine. (v) Twenty members of the Society shall form a quorum.

10. Extra-ordinary General Meeting

(i) The Secretary shall summon an Extra-Ordinary General Meeting at the request of the Executive Committee or upon the written request of at least twenty members of the Society. Such request shall state the purpose for which the meeting is to be held. (ii) The Secretary shall give at least one month's notice in writing to all members at their last known address of the time, place, and agenda. (iii) The Chair shall be taken by the Chair of the Executive Committee or in the Chair's absence by such member of the Society as the meeting shall determine. (iv) Twenty members of the Society shall form a quorum.

11. Constitution

(i) Amendments to the Constitution shall be made only at a properly convened Annual General Meeting or Extra-Ordinary Meeting. Proposals to amend the Constitution shall be made by either the Executive Committee or by twenty members of the Society who shall submit their proposals in writing to the Executive Committee. (ii) Proposals to amend the Constitution shall be detailed on the Agenda of the Annual General Meeting or Extra-Ordinary General Meeting. (iii) Amendments to the Constitution shall be deemed to be carried only if they receive the votes of two-thirds of members present and voting. (iv) No alteration shall be made to para. 1 (ii) or to this paragraph without the prior approval of the Charity Commission and no alteration shall be made which would cause the Society to cease to be a charity at law.

(iii) The President shall be an ex officio member of the Executive Committee.

 

last update 08.11.2001 - webmaster